Do you want to boost the future towards a safe, secure and sustainable world?

At DEKRA we deal with future topics in every field of work: from vehicle inspection to cyber security, from product testing to clean energies or from automated driving to artificial intelligence. We anticipate technical developments early on and drive industry transformation as thought leaders. For the exciting tasks that lie ahead we are looking for skilled and passionate people who want to grow and achieve their best in a global team. Enthusiasts wanting to do meaningful work and to make a contribution as a trusted partner for our clients and for society. People like you. 
 

Role's Objective

•      Support the efficient operation of the laboratory by managing materials and consumables, procurement activities, logistics and courier services, administrative records, and facility support services, ensuring uninterrupted laboratory operations and compliance with company requirements.

•      Implemented and maintained the quality system in accordance with the ISO 9001 and ISO 17025 standards.

Specific Responsibilities

Inventory & Material Management

•      Manage inventory of laboratory consumables, chemicals, reference materials, equipment accessories, and office supplies.

•      Monitor minimum and maximum stock levels and initiate replenishment when required.

•      Conduct periodic inventory checks and stock reconciliation.

•      Monitor expiry dates and storage conditions of materials and chemicals.

•      Coordinate with laboratory personnel to forecast material consumption and future requirements.

Procurement Planning & Purchasing

•      Collect purchasing requirements from laboratory and support departments.

•      Prepare monthly and quarterly procurement plans.

•      Obtain and compare quotations from suppliers.

•      Prepare purchase requests and procurement documentation for approval.

•      Follow up on purchase orders and delivery schedules.

•      Coordinate receipt, inspection, and handover of purchased items.

•      Monitor contracts and service agreements, including maintenance, calibration, and outsourced services.

Logistics & Courier Management

•      Coordinate domestic and international shipment of test samples, equipment, and materials.

•      Arrange courier services and transportation with approved logistics providers.

•      Track shipments and ensure timely delivery.

•      Prepare and maintain shipping documentation, including: 

1. Airway Bills
2. Packing Lists
3. Commercial Invoices
4. Delivery notes

•      Support import and export activities for laboratory equipment, chemicals, and test samples when required.

•      Monitor logistics and courier costs and identify opportunities for optimization.

Supplier Management

•      Maintain the approved supplier database.

•      Monitor supplier performance regarding: 

1. Delivery performance
2. Product quality
3. Service quality
4. Pricing competitiveness

•      Support supplier evaluation and re-evaluation activities.

•      Coordinate resolution of supplier-related issues, including delivery delays and nonconforming products.

Administrative Support

•      Maintain laboratory administrative records and documentation.

•      Coordinate contract administration and document filing.

•      Support invoice processing and payment follow-up.

•      Maintain records of operational expenses and procurement activities.

•      Arrange visitor access, meetings, and logistics support for guests and auditors.

•      Manage office supplies and administrative assets.

Facility & Service Coordination

•      Coordinate facility support services, including: 

1. Maintenance
2. Housekeeping
3. Security
4. Waste management

•      Follow up on facility repair and maintenance requests.

•      Coordinate with landlords, contractors, and service providers when required.

•      Support office and laboratory workspace organization and general housekeeping activities.

•      Report daily, weekly, monthly operational status to direct management.

Monitor and report staffs’ timesheet timely to Lab Manager.

Handle other tasks as assigned by Lab Manager.

Career Experience & Education Background Required

•      College’s degree or above.

•      Able to work independently and working under pressure.

•      Ability to manage multiple tasks.

•      Responsible and details minded.

•      Good application skill on MS Office.

•      Medium in English

At DEKRA we value your unique experiences, perspectives, and backgrounds. We are committed to an inclusive workplace for all team members.